Annual Reporting
Filing requirements, deadlines, and submission procedures.
Overview
All ZDFZ entities are required to submit annual reports and filings to maintain good standing. These requirements ensure transparency, accountability, and ongoing compliance with Free Zone regulations.
Simplified Reporting
ZDFZ offers streamlined digital reporting through the resident portal. Most filings can be completed online in minutes with automatic validation and confirmation.
Annual Filing Requirements
For Digital Residents
- ✓ Annual Renewal Declaration - Confirm continued residency and update personal information.
- ✓ Contact Update - Verify current email, phone, and address.
- ✓ Activity Summary - Brief overview of digital activities during the year.
For Companies (FZCO/FZLLC)
- ✓ Annual Return - Confirmation of company details, directors, and shareholders.
- ✓ Financial Statements - Audited or reviewed financial statements.
- ✓ Beneficial Ownership Declaration - Updated UBO information.
- ✓ Tax Status Certificate - Declaration of 0% tax status eligibility.
- ✓ Registered Agent Confirmation - If applicable.
For Cooperatives
- ✓ Annual Return - Cooperative details and board composition.
- ✓ Financial Statements - Audited financials with member equity details.
- ✓ Member Registry Update - Current member count and classes.
- ✓ AGM Minutes - Summary of annual general meeting.
- ✓ Patronage Distribution Report - If profits were distributed.
Filing Deadlines
| Filing | Deadline | Applies To |
|---|---|---|
| Digital Residency Renewal | Before expiration date | All Residents |
| Annual Return | 60 days after anniversary | Companies & Cooperatives |
| Financial Statements | 6 months after fiscal year end | Companies & Cooperatives |
| Tax Status Certificate | 90 days after fiscal year end | All Entities |
| AGM Minutes | 30 days after AGM | Cooperatives |
| Director/UBO Changes | 14 days after change | Companies & Cooperatives |
Financial Statement Requirements
Small Entities
Revenue under $500,000 annually
- ✓ Compilation or review acceptable
- ✓ Simplified financial statements
- ✓ No audit required
Medium Entities
Revenue $500,000 - $2,000,000
- ✓ Review engagement required
- ✓ Standard financial statements
- ✓ By registered accountant
Large Entities
Revenue over $2,000,000
- ✓ Full audit required
- ✓ IFRS or equivalent standards
- ✓ By approved auditor
Financial Services
All regulated entities
- ✓ Full audit mandatory
- ✓ Additional regulatory reports
- ✓ Quarterly reporting may apply
Filing Process
Log into Portal
Access your resident or entity dashboard on the ZDFZ portal.
Review Pre-filled Data
Forms are pre-populated with existing information. Verify accuracy.
Upload Documents
Attach financial statements and any supporting documents.
Pay Filing Fee
Process payment via card, bank transfer, or cryptocurrency.
Receive Confirmation
Instant confirmation with downloadable receipt and certificate.
Filing Fees
| Entity Type | Annual Return | Late Fee |
|---|---|---|
| Digital Resident | $199 | $50 |
| FZLLC | $350 | $100 |
| FZCO | $500 | $150 |
| Cooperative | $400-$750 | $100-$200 |
Reminders & Notifications
ZDFZ provides automatic reminders to help you stay compliant:
60 Days Before
Email reminder of upcoming annual filing deadline.
30 Days Before
Email and SMS reminder with filing link.
7 Days Before
Urgent reminder via all channels.
Overdue
Daily reminders with late fee notice until filed.
Late Filing Consequences
⚠️ Failure to File on Time
- 1-30 days late: Late fee applied (see table above)
- 31-60 days late: Double late fee + warning notice
- 61-90 days late: Suspension of entity status
- 90+ days late: Strike-off proceedings may commence
Reinstatement
If your entity has been suspended, you can apply for reinstatement:
- 1. Submit all overdue filings - Complete all outstanding annual returns and documents.
- 2. Pay all fees - Filing fees + late fees + reinstatement fee ($250-$500).
- 3. Provide explanation - Brief explanation of circumstances.
- 4. Review period - 5-10 business days for reinstatement processing.
Need Help with Filing?
Our support team can assist with annual filing questions and provide guidance on document requirements.
Access Portal →